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Terms & Conditions

The purchase of any travel services offered by Black Travel Movement (also referred to in these terms & conditions as “BTM”), constitutes a contractual arrangement between you (also referred to in these terms & conditions as “traveler”) and BTM, and represents your acceptance of BTM’s Terms & Conditions as set out herein. Please ensure that you have carefully read and understand the Terms & Conditions prior to booking. You represent and warrant that you are authorized to accept BTM’s Terms & Conditions on behalf of everyone named in your booking, and you will be deemed to have accepted BTM’s Terms & Conditions on behalf of everyone named in your booking. You are advised to check BTM’s websites for the latest version of the Terms & Conditions prior to booking your trip.

Deposit and Payments
BTM accepts payment via electronic fund transfer (EFT), an most major credit cards. A non-refundable, non-transferable deposit of $300 per person per trip is required for BTM to reserve your space unless otherwise stated. The deposit must be received within 14 days of completing your registration. On certain departures, deposits may be required at time of booking to hold or to confirm space for you. Traveler booking is not confirmed and payment is not deemed made until the deposit is received by BTM and BTM sends a confirmation invoice to you.

Please review and verify your booking invoice thoroughly and contact BTM immediately if your invoice appears to be incorrect or incomplete, as it may not be possible to make changes later. BTM cannot accept responsibility if it is not notified of invoice inaccuracies within 21 days of sending out the invoice. In the case of billing errors, BTM reserves the right to re-invoice you with correct pricing.

Payments are due as per the trips confirmed schedule per the BTM website. Failure to make payments on time may result in late fees as stated in the trip details. Payment of the balance in full must be received by BTM not less than 60 days before a scheduled departure with some limited exceptions set forth below. If final payment is not received by BTM by the due date, traveler reservation will be cancelled and full deposit, including trip insurance, will be retained by BTM.

Travel Documents
Travel Documents, including e-ticket itineraries, are sent via email approximately four weeks prior to departure provided full payment, completion of medical disclosure and emergency contact details have been received.

Cancellations and Cancellation Fees
Cancellations and refund requests must be in writing and cannot be made verbally. If a cancelation is received in writing by BTM before the final payment due date of your trip, the non- refundable deposit will be retained in addition to any airline, hotel or excursion imposed fees or cancellation charges. The remaining balance maybe put towards a future BTM event taking place within
365 days of the cancelation approval.

The cancellation/refund schedule is as follows:

  1. All deposits are non-refundable after 10 days if you cancel your trip
  2. 120 days prior to departure date 30% of the total package price is non-refundable
  3. 90 days prior to departure date 50% of the total package price is non-refundable
  4. 60 days prior to departure date 100% of the total package price is non-refundable
  5. All trip packages must be paid in full 60 days prior to the trip departure date. Failure to complete your payment may result in the cancellation of your trip without refund.

In the event of a cancellation or change by Black Travel Movement or our suppliers, all participating guest will be entitled to a full refund including the initial deposit amount.

Liability Statement
Neither Black Travel Movement, its affiliates, owners, officers, agents, or employees, shall be held liable for any act, default, injury (including death), loss, expense, damage, deviation, delay, curtailment or inconvenience caused to or suffered by any person or their property, howsoever arising, which may occur or be incurred by any organization or person, where such act, default, injury, loss, expense, damage, deviation, delay, curtailment or inconvenience may have been caused or contributed to by defects or failures of any aircraft, vessel, automotive vehicle or other equipment or instrumentality under the control of independent suppliers. You further understand that if you purchase any optional activities that are not part of your pre-booked charter itinerary (including, without limitation, shore excursions and tours, however conducted, airline flights and ground transportation), these activities are operated by independent contractors; the contract for the provision of that activity will be between you and the third party provider for such activity; the Company neither owns not operates the third party supplier; and accordingly, you agree to seek remedies directly and only against the third party supplier and not hold the Company responsible for their acts or omissions

Choice of Law; Resolution of Disputes
Any controversy or claim arising out of or relating to this Agreement, whether brought in rem or in personam, including without limitation any claim related to bodily injury, property damage or death, shall be settled by binding arbitration in the State of North Carolina, USA in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. This agreement to arbitrate does not waive or modify the liability release contained in this document. Such proceedings will be governed by substantive Delaware law. The dispute will be resolved by a single arbitrator who must be a lawyer admitted to practice in the courts of at least one state in the United States and have a minimum of fifteen years of experience in civil litigation. The arbitrator so described will be selected by the American Arbitration Association. Each party to the dispute shall have the right on a single occasion to veto the designation of an arbitrator so selected. The parties waive the right to rely on any state law or statute which creates an exception to enforcement of the requirement that disputes be resolved pursuant to arbitration in the manner set forth in this provision.

If you have any specific questions not covered in the information above please submit your question using the contact us page.